Cash Flow Control System
Weekly visibility. Early decisions. No surprises.
Cash flow problems in hospitality rarely happen overnight.
They build quietly — through timing gaps, unchecked commitments, and decisions made too late.
The Cash Flow Control System is a practical, operator-led framework designed to give hospitality owners weekly control over cash — so payroll, tax, and suppliers are never reactive.
This is not accounting theory.
This is a decision system built for real trading conditions.
What This System Is Designed to Do
The Cash Flow Control System helps you:
See cash pressure before it hits your bank balance
Separate locked obligations from controllable spend
Make calm, informed decisions every week
Protect payroll, compliance, and supplier relationships
Remove stress caused by uncertainty and last-minute scrambles
It replaces gut feel and bank-balance panic with structure and rhythm.
How the Cash Flow Control System Works
The system runs on a weekly cadence, aligned with payroll and purchasing controls.
Each week, owners review:
Where cash stands now
What is committed next
What decisions must be made early
Instead of reacting to problems, operators manage cash proactively.
System Components
Weekly Cash Snapshot
The core control
A 10–15 minute weekly check that captures:
Current cleared bank balance
Cash in over the next 7 days
Cash out over the next 7 days
Net cash movement
Projected closing balance
Each snapshot ends with a clear status:
🟢 Stable
🟠 Watch
🔴 Action Required
Each snapshot ends with a clear status — Stable, Watch, or Action Required — removing hesitation and forcing early decisions.
This becomes the anchor for weekly decisions.
Decision Triggers & Rules
Remove hesitation. Force early action.
Pre-defined triggers determine:
When variable spend must be reviewed
When purchasing tightens
When owner drawings adjust
When immediate action is required to protect payroll
Decisions are based on rules — not emotion.
30-Day Cash Commitments Tracker
See pressure before it arrives.
This forward-visibility tool captures:
Known cash commitments over the next 30 days
Fixed vs variable obligations
Items that require early decisions
It prevents “surprise” cash crunch weeks and forces conscious choices.
Accounts Receivable Timing Controls
Cash flow is often a timing issue.
Regular AR review ensures:
Expected inflows are realistic
Overdue accounts are followed up early
Cash timing stays predictable
The focus is consistency, not confrontation.
How This System Fits With Other Controls
The Cash Flow Control System sits at the centre of your back-office foundations.
It connects directly to:
Weekly Payroll Control — your largest fixed cash outflow
Purchasing Controls — your most controllable spend
Together, these systems create a complete weekly decision framework — so cash pressure is seen early and managed calmly.
Who This System Is For
This system is built for:
Hospitality owners managing tight margins
Operators juggling payroll, suppliers, and compliance
Businesses that want control without complexity
It works alongside your existing software — it doesn’t replace it.
The Outcome
With the Cash Flow Control System in place, owners:
Know exactly where cash stands every week
Make decisions earlier and with confidence
Avoid last-minute payroll and tax stress
Run the business proactively, not reactively
Cash flow stops being a source of anxiety — and becomes a managed process.
Start with a Foundations Review
The Cash Flow Control System is most effective when it’s implemented alongside payroll, purchasing, and administration controls.
A Foundations Review identifies where cash pressure is coming from, which controls are missing or inconsistent, and what needs to be addressed first — before any systems are put in place.
Start with a Foundations Review.
Part of Back Office Foundations
The Cash Flow Control System forms part of the Back Office Foundations framework — alongside Payroll and Purchasing controls — giving hospitality businesses the structure they need to operate calmly and sustainably.